Skip to main content

Work Schedules

Add work schedules for your team so they never forget to track their hours.

Carla avatar
Written by Carla
Updated over 6 months ago

Overview

The Work Schedules section is divided into 2 sections:

  1. Sidebar: Access the Work Schedules section

  2. Main pane: When you select a Work Schedule, you'll see its settings here.

Add and edit Work schedules

Roles: Admin | Paid Feature

With Work Schedules, you can specify the number of work hours and clock in/out times of your team. We will use this information to remind your team to log hours and generate timecards. You can set up as many schedules as you need.

How to add a Work Schedule:

  1. Go to Manage>Work Schedules.

  2. Click on "Add new".

  3. Enter a name for your new schedule, e.g. "Weekly Schedule".

  4. Choose between "Week Days" or "Custom Days" and specify the clock in and out times and/or the number of hours employees in this schedule should track.

  5. Choose the employees that you want assigned to the schedule.

  6. Click "Save" to add the new schedule.

⚠️ Clock in and out times are only available if the Timecards add-on is enabled.

Remove users from a Work Schedule

How to delete a user from a Work Schedule:

  1. Open a Work Schedule.

  2. From the "People in this schedule" section, click on the icon of the user you want to delete.

  3. A pop-up will appear, where you'll have to click on Edit.

  4. Click on the Trash icon next to the work schedule you want to delete this user from.

Default Work schedule

If selected, new users added to your account will be automatically assigned to this schedule.

Validity period

Users are currently part of one work schedule, but may have belonged to a different one in the past. For example, an employee can go from working part-time in 2021 to working full-time in 2022. These changes will be represented in TrackingTime.

How to add validity periods:

  1. Click on a user, from the people in this schedule list.

  2. Select Edit from the pop-up window.

  3. Click on +Assign New Schedule

  4. Select the start date and choose an existing Work Schedule from the list.

  5. Click on Save.

Work schedule notifications

If the option "Notify users by email when they don't track the scheduled hours" is selected, we'll verify every day the number of hours tracked by employees. If they have any missing hours on the previous day, we'll email them reminding them to complete their timesheets.

The email reminder frequency can be changed between every day, every week on Monday, and every week on Friday.

📝 The Work Schedule Notification is a workspace setting, that only the workspace Administrators are able to change. If you are not an Admin and you would like to stop receiving these notifications, please contact one.

Delete a Work Schedule

How to completely remove a work schedule:

  1. Go to Manage>Work Schedules

  2. Open the schedule you'd like to remove

  3. Scroll to the bottom of the page and click on Delete

Related Articles
Pace & Working on
Timecards
Add-ons
Time off
Setup Dashboard
Did this answer your question?