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Work Schedules

Add work schedules for your team so they never forget to track their hours.
Anto Sarmiento avatar
Written by Anto Sarmiento. Updated over a week ago

IN THIS ARTICLE

Overview

Add and edit Work Schedules

Default Work schedule

Validity Period

Work Schedule notifications

Clock in and out times

Overview

The Work Schedules section is divided into 2 sections:

  1. Sidebar: Access the Work Schedules list and create new ones.

  2. Main pane: When you select a Work Schedule, you'll see their settings here.

Add and edit Work Schedules

Roles: Admin | Paid Feature

With Work Schedules, you can specify the number of work hours and clock in/out times of your team. We will use this information to remind your team to log hours and generate timecards. You can set up as many schedules as you need.

How to add a Work Schedule:

  1. Go to Manage > Work Schedules.

  2. Click on "Add new schedule".

  3. Enter a name for your new schedule, e.g. "Weekly Schedule".

  4. Choose between "Week Days" or "Custom Days" and specify the clock in and out times and/or the number of hours employees in this schedule should track.

  5. Choose the employees that you want assigned to the schedule.

  6. Click "Save" to add the new schedule.

Delete users from a Work Schedule

How to remove a user from a Work Schedule:

  1. From the "People in this schedule" section, select the icon of the user you want to delete from the Work Schedule.

  2. A pane will open on the right, where you'll have to choose Edit.

  3. Click on the Trash icon next to the work schedule you want to delete this user from.

Default Work schedule

If selected, new users added to your account will be automatically assigned to this schedule.

Validity Period

Users are currently part of one work schedule, but may have belonged to a different one in the past. For example, an employee can go from working part-time in 2021, to working full-time in 2022. These changes will be represented in TrackingTime.

How to add validity periods:

  1. Click on a user, from the people in this schedule list.

  2. Select Edit from the panel on the right.

  3. Click on +Assign New Schedule

  4. Select the start date and choose an existing Work Schedule from the list.

  5. Click on Save.

Work Schedule notifications

If the option "Notify users by email" is selected, we'll verify every day the number of hours tracked by employees. If they have any missing hours on the previous day, we'll send them an email reminding them to complete their timesheets.

The email reminder frequency can be changed between every day, every week on Monday and every week on Friday.

Clock in and out times

Clock in and out times are only available if the Timecards add-on is enabled.

What’s next?

  • Learn more about Time Cards

  • Create reports based on in/out times

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