Track your team's attendance by creating different time off types and holidays they could request on their ends.
Overview
Use the Overview section to get a quick glance into your team's approved time offs.
The Time off section is divided into 3 areas:
Sidebar: Choose between an overview of all approved time offs, the time off requests, types of time off policies, Timecards or Public holidays.
Main pane: The option you select from the sidebar will be displayed here.
Requests: Get a list of all the team's requested (approved or rejected) time offs.
Team Timecards: Get clock in and out reports for your whole team, as well as the breaks they took and the extra hours they've worked, for the selected month.
Time off Policies: Create here types of time off your employees can request like holidays, sick leave, parental leave, etc.
Holidays: Import public holidays for your country, or add them manually and assign them to specific team members.
Team: On the right side panel, there's the Team employee list. Click on an employee's name to visualize their time off analytics.
Overview calendar
Use the calendar view to check on all of your team's approved time offs, for the selected month.
Hover a request on the calendar to get further information such as: user that requested it, amount of days requested, date range and type of time off policy.
💡 Use the Date Selector to change the desired date of visualization.
Time off analytics per user
Need to check to which policies an employee was assigned to? How many time offs they have requested and how many they have left available? Use the Team Section to navigate through time off details for specific team members.
Simply click on a user to view their planned absences and manage schedules efficiently!
Use the employee overview section to visualize all their requested time offs, in a calendar view and to request a time off for them, if needed.
On the right side panel you'll see analytics such as assigned policies, amount of time off requested, amount of time off available as well as their pending requests.
Pending requests
Here you'll find a handy overview of all pending time off requests.
💡 Click on a request line to view the full request, or click on the 3 dots menu on each line to easily approve or reject it.
Team time off
The graphic will show you all approved time off requests. It will use different colours, for the different type of time offs requested.
Available balance
This chart displays the remaining time off allowance for each user, broken down by policy, within the current cycle.
Colors: Each time off policy is represented by a different color in the bars. The legend on the right links each policy name to its color.
Per-user view: Each bar corresponds to a user, showing the amount of unused allowance they still have available.
Daily or hourly policies: Use the toggle in the upper right corner to switch between policies measured in days or hours.
Hover for details: Place your cursor over a bar segment to see the exact remaining balance for that policy and user.
📝 If the chart displays the message “No limited balances for this period”, it means there are no active policies with limited allowances for the selected dates.
Rejected requests
This chart displays the amount of rejected time off requests for each time off policy.
Colors: Each policy is represented by a different color in the bars. The legend on the right matches each policy name to its color.
Hover on the bars: Place your cursor over a bar segment to see the number of rejected requests for that specific time off policy.
Hover on the info icon: On the right-side, hover over the information icon next to a policy name to view its details, such as:
Annual allowance
Maximum allowance amount
Carry forward settings
Expiration of carried days
Accrual frequency
💡This view helps you quickly identify which policies are generating the most rejected requests and review their configuration.
Timecards
Scroll to the bottom of the Overview page to see, at a glance, how many Timecard approvals are pending request, how many were submitted and how many were approved.
💡You can use the "Go to Team timecards" shortcut to easily get to the Timecards page and visualize all your team's timecards for the selected month.
Enable Time off
Roles: Admin | Paid Feature
Install the add-on by following these steps:
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⚠️ Only account administrators can turn on the Attendance add-on.
Request a Time off
Roles: All | Paid Feature
Submit a time off request to notify your admins and ask for their approval, when needed.
How to request a time off:
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⚠️ Requests from users with an admin role will be automatically approved!
💡Switch to the "View requests" view to see all your own requests and their data.
Review a time off request
Roles: Admin | Paid Feature
Admins will receive an email notification when a user with a Co-worker or Project Manager role requests time off. Admins will then be able to either approve or reject the requests, directly from the email notification they received or from the Requests section in Attendance.
This is how to review a time off:
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⚠️ Only account administrators can review/approve time off requests.
💡If there's any pending requests, you'll see a notification in red, at the top corner of the Attendance screen. It will serve as a shortcut to the pending requests section.
Time off policies for PRO users
Roles: Admin | PRO Feature
Create a list of types of time offs (using custom colors and icons) your team could choose from when requesting days, such as sick leave, parental leave or vacation.
Create a time off policy
How to add a new time off policy:
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📝 About time units:
"Working Days" refer to your work days, according to your Work Schedule.
"Calendar Days" refer to normal calendar days.
"Hours" means that only hours can be requested, and not full days.
An example:
If I request holidays for a Monday until Saturday (and my Work Schedule is Mon-Fri)
The setting "Working Days" will create a time off request of 5 days.
The setting "Calendar Days" will create a time off request of 6 days.
Review time off policies
How to edit a time off policy:
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Time off policies for Business users
Roles: Admin | Business Feature
Business users will find advanced configuration options beyond what's available to PRO users. In addition to all features included for PRO subscriptions, Business users can define specific allowance policies, such as setting yearly limits, custom renewal cycles, and carry-over rules for each type of leave.
This allows for more control when managing vacation accrual, sick days with usage limits, or region-specific entitlements across teams.
Policies: allowances
The Limited Amount option allows you to define a specific annual allowance of time off that users can take during each cycle.
Annual allowance: Set the number of days that users are entitled to per year. This value can increase over time based on seniority, if enabled.
Time unit: Choose how the allowance is measured:
Calendar days: Deducts all days between the start and end of a time off request.
Working days: Only deducts business days.
Hours: Useful for hourly-based leave tracking.
How to accrue: Determine how users earn their time off—e.g., on a weekly or monthly basis, or at the beginning or end of the cycle.
Rounding: Choose how to display and calculate fractional leave: decimals vs. half and full days.
Seniority allowance: When enabled, adds extra time off based on how long a user has been with the company. It accrues using the same frequency as the main allowance. After a defined period of employment, an employee’s annual time off allowance can be increased by a specified number of additional days.
Cycle start: The additional days begin accruing from the start of the cycle in which the seniority threshold is met.
Cycle end: The additional days begin accruing after the cycle ends, giving a delayed effect.
Maximum allowance amount: Lets you cap the total available time off (including both annual and seniority-based allowances) to prevent unlimited accrual.
💡 You can also add multiple seniority tiers using the “Add seniority” button to create a stepped accrual policy over time.
In the example shown below, it demonstrates how to set up a seniority policy so that the employee receives 7 additional calendar days every 5 years of service: after 5 years, 7 extra days; after 10 years, 14 extra days; after 15 years, 21 extra days; and so on.
Policies: requests
This section allows you to define how employees can submit time off requests, for the selected policy, by setting specific constraints and rules for flexibility and compliance.
Minimum Request: Set the minimum number of days (or hours, depending on your time unit) required for a time off request. This prevents users from requesting periods shorter than a defined threshold (e.g., no partial-day requests if set to 1 day).
Maximum Request: Defines the maximum number of days a user can request at once. This helps control extended leave periods and ensures alignment with internal policies.
Deduct Public Holidays: If enabled, public holidays that fall within the requested time off period will be counted against the user's allowance. If disabled, holidays are skipped and not deducted, ensuring users don’t lose time off to overlapping holidays.
Allow requests that exceed available balance: When this option is enabled, users can request more time off than their current accrued or available balance. This is useful for allowing planned future leave, even if it hasn't been earned yet (e.g., vacation booked months in advance).
Policies: carry forward
The Carry Forward setting determines if unused time off from the current cycle can be moved into the next cycle.
None – No unused allowance is carried over.
Unlimited – All unused allowance is carried forward into the next cycle.
Limited – Only a set maximum amount of unused allowance is carried forward into the next cycle. You can define this limit in days or hours, depending on the policies' configuration.
⚠️ When selecting a limited or unlimited amount, unused allowance will be moved into the next cycle. You can set an expiration period (in months) for carried-forward time, after which any unused balance will be lost.
In the example below, up to 7 calendar days can be carried over each cycle, and any carried days will expire 2 months after the cycle ends, if not used.
Review time off policies
How to edit a time off policy:
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Analyze your team's time off
Roles: Admin | Paid Feature
Get detailed information on your employees' days off, using the Team time off graphics. You'll find it in the Overview section, of your Time off page.
The graphic will show you all approved time off requests. It will use different colours, for the different type of time offs requested.
You can switch to "Hourly Policies" to see all time off where hours were requested, instead of entire days off.
💡 Hover your mouse over a chart line to display more details.
Create a report of your employee's time off
Roles: Admin | Paid Feature
Export a CSV or XLSX file with all of your team's time offs requests. You will be able to filter out information by employee and type of policy, before exporting.
How to download a time off report:
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Balances
Roles: Admin | Business Feature
The Balances section shows the current time off balance for each user across all active policies, including how much leave they have available in days or hours. You can filter the view by employee and by policy to focus on specific cases. With Balances, easily track allowances, spot negative balances, and ensure accurate leave management.
History & adjustments
Click on a policy within the Balances section to see a detailed breakdown of the employee’s allowance history for the selected policy.
Balance Summary
Cycle selection: Use the drop-down menu, on the top left corner, to switch between the current cycle, next cycle, or previous cycles, allowing you to review historical data or future allocations.
Adjust balance: On the top right corner, the Adjust balance button allows you to:
Add to balance – increase the allowance by a set amount.
Deduct from balance – reduce the allowance by a set amount.
Add time off – directly create a time off request using the available balance.
Each adjustment includes fields for the amount, effective date, optional expiration date, description, and file attachments.
Export: You can export the policy balance history for record-keeping or further analysis. Exporting options are xsxl (Excel) and Csv.
Overview panel: It displays a quick, at-a-glance view of an employee’s time off status for the selected cycle. It includes:
Allowance – The total time off granted for this policy during the current cycle, including any carried-forward days or hours from previous cycles (shown underneath the main figure).
Taken – The total amount of time off already used and approved.
Unused – Any approved time off that has not yet been taken.
Pending Approval – Requests awaiting manager approval that will deduct from the available balance, if approved.
Available – The remaining time off allowance that can still be requested within the cycle.
If part of the allowance was carried forward from the previous cycle, the carried-over amount and its origin will be clearly displayed below the main panel. This summary gives managers a clear snapshot of time off usage and availability without needing to review the full transaction history.
Accrual & Adjustments
Below the summary, a table shows each balance transaction with columns for the Effective Date, Expiration Date, Action (e.g., automatic accrual, manual adjustment), Description, Amount, and Creation Date. This helps track how the allowance changes over time.
Add Holidays
Roles: Admin | Paid Feature
Create a custom list of holidays that will be applied to your teams' schedule, or choose to import your national holidays automatically.
Import holidays
This is how to import a list of national holidays:
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Add Holidays manually
How to add custom holidays:
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⚠️ Archiving a holiday is currently not supported.