Overview
The Timesheet section is divided into 4 areas:
Header: use the Date picker to select a period of time, as well as other controls like save timesheet as a template, include time offs taken by the team, and also export and audit your timesheets data.
Table header: location of controls to filter, group, hide/show columns and round your results.
Table: shows the time entries that match your filters and other selections.
Insights pane: displays helpful graphics to help you understand how time was spent across projects, tasks and more.
Filtering
Roles: all roles | Paid Feature
Use timesheet filters to include or exclude specific time entries in your report.
How to add filters to reports:
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Grouping
Roles: all roles | Paid Feature
Use timesheet groups and combine them to create nested report structures and get a break-down of your time data.
How to add groups to reports:
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📝 Note:
The "A -> Z" and "Z -> A" buttons allow you to sort groups alphabetically in ascending / descending order.
You can change the group's position with drag and drop, using the hamburger button displayed on the right-hand side of the group name.
💡 If you added estimated hours to your projects or tasks, you will see in their groups the total vs estimated hours.
Columns
Roles: all roles | Paid Feature
Categorize your tracking information within a report, using columns. Select the columns that you want to display or hide in your timesheet.
The available columns are Client, Project, Task, Task list, User, Date, From, To, Duration, Notes, Billable, Billed, Done, Hourly Rate, Hourly Cost, Total, Total Cost, Custom Fields previously added.
How to separate information in columns on your reports:
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📝 You can change the column's position by dragging and dropping and adjusting their size.
⚠️ Billable, Billed, Hourly Rate, Hourly Cost, Total, and Total Cost columns, grouping and filters will only be displayed to Admins. Users with PM and Co-worker roles will not have access to those records.
Rounding
Roles: all roles | Paid Feature
Use rounding to automatically round the duration of time entries up or down. Currently, the following rounding options are supported: 1 minute, 6 minutes, 10 minutes, 15 minutes, 30 minutes, 1 hour.
How to round up time entries:
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Ordering
Roles: all roles | Paid Feature
You can sort your time entries by any of its attributes in the order you prefer. For instance, you can sort entries in chronological order or tasks in alphabetical order.
How to order time entries on reports:
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Include time offs
Roles: admins | Paid Feature
Enabling the Include Time Offs option in your timesheet report will automatically incorporate all approved time off requests—such as vacation, sick leave, or other absences—within the selected date range. This gives you a complete picture of each team member’s availability and total reported hours. When disabled, the report will only reflect actual time entries logged for worked hours, excluding any non-working periods.
Batch editing
Roles: all roles | Paid Feature
Use batch editing to update more than one time entry at once. You can batch edit the following: mark time entries as billed or not billed, edit time entries' task, project, note and custom fields, duplicate or delete time entries.
How to edit time entries in batch on reports:
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⚠️ It is not possible to edit the user who added a time entry.
📝 Free users can access their Timesheet report data up to 2 months in the past.
💡 Want a simple way to review how your team is spending their time? This Academy article explains how to use Timesheets in TrackingTime to pull clear, structured reports of hours worked across your company.