Import your timesheets

Learn how to import your timesheets when migrating to TrackingTime.

Eric Tulle avatar
Written by Eric Tulle
Updated over a week ago

If you're coming from another time tracking software, or you were using spreadsheets to keep track of your time, you are in the right place. You can easily import all your time entries from a CSV file into TrackingTime.

Import your timesheets into TrackingTime

Roles: Administrators | Free Feature

To import your time entries into TrackingTime please follow these steps:

  1. Click on the "Settings" menu button in the top right corner of the screen and select "Data Import" in the left column.

  2. Select "Import Hours".

  3. Copy and paste your timesheet from your spreadsheets or upload a CSV file from your computer.

  4. Once you have imported your timesheet, you'll need to match the columns to your spreadsheet.

  5. Make sure there' no missing or invalid information. The app will show you issues in red.

  6. Once the setup is complete and there are no more errors, the “Import” button will appear.

  7. Click "Import" to import all of your edited time entries displayed on screen.

Supported Parameters

The data import tool supports time entries with the following parameters:

  • Start date (required): The start date of the time entry.

  • End date: The end date of the time entry.

  • Duration: The duration in hours of the time entry (optional if end date provided).

  • Notes: Time entry notes up to 1000 characters.

  • User email (required): The email address of the person who worked on this entry. This is required to associate the time entry to a specific user in your TrackingTime account.

  • Task: Time entries can be associated to a task.

  • Project: Time entries can be associated to a project.

  • Client: Time entries can be associated to a project.

  • Service: Time entries can be associated to a service.

We'll look in your account for all tasks, projects, clients and services specified in your CSV file. If they already exist, we'll associate the imported time entries to them. Otherwise, we'll first add them to your account and then associate the corresponding time entries to the newly created objects.

📝 When adding both the durations and end dates for the time entries, be sure to make them match. If they happen not to match, we'll consider the duration values only.

💡 The following file includes the necessary columns in order to import your time entries: CSV.

Supported Date Formats

We'll try to automatically identify the date format of your timesheet. But you can also select the correct one in the Settings panel displayed on the to right corner of the screen. The following date and time formats are supported:

  • MM/DD/YYYY (e.g. 04/25/2016 for April, 25 2016)

  • DD/MM/YYYY (e.g. 25/04/2016 for April, 25 2016)

  • YYYY-MM-DD (e.g. 2016-04-25 for April, 25 2016)

  • DD.MM.YYYY (e.g. 25.04.2016 for April, 25 2016)

  • YYYY.MM.DD (e.g. 2016.04.25 for April, 25 2016)

  • YYYY/MM/DD (e.g. 2016/04/25 for April, 25 2016)

  • hh:mm:ss for 24-hour clock, e.g. 18:59:00

  • hh:mm:ss [am/pm] for 12-hour clock, e.g. 06:50:00 pm

📝 Start and end dates must include the full date and time in one of those formats.

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