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QuickBooks Integration via Zapier
QuickBooks Integration via Zapier

Connect your time tracking data with your accounting software, saving you time and reducing the chances of manual errors.

Anto Sarmiento avatar
Written by Anto Sarmiento
Updated over a week ago


TrackingTime's integration with QuickBooks via Zapier allows you to automate the transfer of time tracking data into your accounting software. By setting up "Zaps" (automated workflows), you can ensure that all your billable hours and expenses are accurately recorded in QuickBooks, eliminating the need for manual data entry.

Quick start by using these QuickBooks templates

Try out these templates of zap samples you could implement for your accounts:

Enter a time activity timesheet in QuickBooks every time you add a time entry in TrackingTime.

When adding a new customer in QuickBooks, create a client in TrackingTime.

How to set it up

Setting up the TrackingTime and QuickBooks integration via Zapier is straightforward. Here's a step-by-step guide to get you started:

  1. Sign Up for TrackingTime and Zapier: If you haven't already, sign up for TrackingTime and Zapier accounts.

  2. Create a Zap: In your Zapier account, click "Make a Zap" and follow the steps outlined above.

  3. Connect Accounts: Ensure that you have access to your TrackingTime and QuickBooks accounts. You'll need to grant permissions for Zapier to access them.

  4. Configure Trigger and Action: Set up your trigger and action by specifying the criteria that will activate the Zap. QuickBooks and TrackingTime could be both the trigger or the action.

  5. Map Fields: Define how the data from TrackingTime should be mapped to QuickBooks fields. This step ensures that your time tracking information is accurately transferred.

  6. Test and Activate: Test the Zap to ensure it's working correctly. Once satisfied, activate the Zap, and it will start automating your time tracking data to QuickBooks.

Supported QuickBooks triggers and actions



  • New Account

  • New Customer

  • New Expense, New Invoice

  • New Payment

  • New Sales Receipt

  • New Vendor

  • New Bill

  • New Estimate

  • New Invoice

  • New Sales Receipt

  • New Purchase Order

  • Updated Customer

  • Create Bill (Item Based)

  • Create Customer

  • Create Expense

  • Create Journal Entry

  • Create Sales Receipt

  • Create Purchase Order

  • Send Invoice

  • Create Time Activity

  • Update Invoice

  • App Extensions (Beta)

  • Find Account

  • Find Invoice

  • Find Vendor

  • Find or Create Vendor

  • Create Bill (Account Based)

  • Create Credit Memo

  • Create Estimate

  • Create Product/Service

  • Create Invoice

  • Create Payment

  • Create Refund Receipt

  • Send Sales Receipt

  • Update Customer

  • Create Vendor

  • API Request (Beta)

  • Find Customer

  • Find Product(s)

  • Find or Create Customer

Supported TrackingTime triggers and actions



  • Project Added/Updated

  • Task Added/Updated

  • Customer Added

  • On Task Completed

  • Time Entry Added/Updated

  • Add Time Entry

  • Add Task

  • Search Time Entries

  • Search Tasks

  • Update Project

  • Add Customer

  • Add Service

  • Add Project

  • Search Projects

  • Update Time Entry

  • Update Task

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