Timecards allow you and your team to easily track clock in and clock out times and create monthly employee reports that show not only when employees come to the office and leave, but also the breaks they take during the day and the extra hours they work.

The Timecards page is divided into 3 areas:

Roles: Admin | Paid Feature

Go to Manage > Add-ons > Timecards to enable this add-on. You can enable and disable Timecards anytime, as required.

Once enabled, you'll find the Timecards report in the Reports section.

Roles: Admin | Paid Feature

Customize Timecards settings according to your needs.

Roles: All roles | Paid Feature

Go to Reports > Timecards> My Timecards to visualize your timecards for each month of the selected year. Once you select a month, this is how the report will look:

Roles: Admins | Paid Feature

Choose a date from the Date Selector, and a user from the User drop down list, and visualize their timecards for the selected time period. You can also select Everyone from the list.

Roles: All roles | Paid Feature

We automatically generate your timecards by analyzing your time entries for the given month and your work schedule's clock in and out hours.

When opening a Timecard, you'll get a message from the system regarding the amount of hours that were detected for the month. You'll then be able to review those entries, edit them if needed, and submit them.

We also analyze all your time entries during the day to automatically detect breaks. If the gap between a time entry and the next one is bigger than n minutes, we create a new time card entry of type "Break hours".

So, for instance, if you worked from 09:00am to 10:00am on a particular task and then you worked from 10:30am to 12:00pm on something else, we'll automatically create a 30-minute break from 10:00am to 10:30am.

Similarly to how we automatically detect breaks, we can also identify extra hours. An extra hour represents a time entry that's outside the regular work hours or the in/out hours specified in a user's work schedule.

If both in/out hours and work hours are set in the work schedules, the system will prioritize the in/out hours to automatically detect the extra hours.

If the auto-generated timecard doesn't reflect the hours actually worked by the user, you can always change the data manually.

Sometimes, employees might start working on a task a while after they actually came to the office. In this case, you can easily set the real click in and clock out times manually.

You can manually add or update timecard entries for breaks, extra hours, paid time off and holidays, anytime, as required. When you edit timecard entries, the regular hours, extra hours, break hours and time off hours are re-calculated automatically.

Roles: All roles | Paid Feature

Once you are done editing your Timecards and making sure they are correct, you can go ahead and submit them. You'll be able to see the status of your monthly timecards by going to My Timecards or Team's Timecards.

Roles: All roles | Paid Feature

If you or someone on your team requests time off in Manage > Time Off, you'll then be able to see that information reflected in your Timecards. You will not be able to create nor edit these requests from your Timecards section, only visualize them.

Roles: All roles | Paid Feature

You can always export Timecards in PDF, CSV and Excel. To do so, click on "Export" and choose the format that you prefer.

It is not expected for them to always match your tracked entries. They may vary due to your team's settings on Timecards, or by a manual change or addition of the shifts that affected the results.

If the information displayed on the Timecard does not look accurate, then you have the option to regenerate the monthly Timecard. Simply click on the 3 dots menu to visualize the option.

This will remove any information you added to your timecard, and it will recalculate it from your time entries.

If you need to further edit an already submitted Timecard, then you can use the Revert Submission button.