We make productivity tools, and we want them to work well for you. This means sharing information through the Services and with certain third parties. We share information we collect about you in the ways discussed below, but we do not sell information about you to advertisers or other third parties.
Sharing with other Service users
When you use the Services, we share certain information about you with other Service users within your team or organization.
For collaboration: You can create content such as tasks, to-dos and comments, which may contain information about you, and grant permission to others to see, edit and copy that content. Some of the collaboration features of the Services display some or all of your profile information to other Service users when you share or interact with specific content. For example, when you comment on a task, we display your profile picture and name next to your comments so that other users with access to the task understand who made the comment. Please note that any data posted in the Services, including information about you, your business or your employees, cannot be publicly viewed and is only available to active users in your organization’s account who have been previously granted access by an account administrator.
Managed accounts and administrators: If you register or access the Services using an organizational account that is held by your employer or another organization or using an email address with a domain that is owned by your employer or another organization, and such organization wishes to establish an account or site, certain information about you including your name, profile picture, contact info, content and past use of your account may become accessible to that organization’s administrator and other Service users sharing the same TrackingTime account.
Sharing with third parties
We share information with third parties that help us operate, provide, improve, integrate, customize, support and market our Services.
Service Providers: We work with third-party service providers to provide website and application development, hosting, maintenance, backup, storage, virtual infrastructure, payment processing, analysis and other services for us, which may require them to process, access or use information about you. These service providers are listed at the end of this document. Some of these service providers use “cookies” or other tracking devices on our site, which are software programs or other systems that collect information about your use of our Services. If a service provider needs to access information about you to perform services on our behalf, they do so under close instruction from us, including policies and procedures designed to protect your information.
Third Party Apps: You, your administrator or other Service users may choose to add new functionality by integrating third party apps within the Services. Doing so may give third- party apps access to your account and information about you like your name and email address, and any content you choose to use in connection with those apps. For example, if you or your account administrator use Zapier to integrate TrackingTime to other online services, your account data will be shared with the services you choose.
With your consent: We share information about you with third parties when you give us consent to do so. For example, we often display personal testimonials of satisfied customers on our public websites. With your consent, we may post your name alongside the testimonial.
International Transfers: TrackingTime is based outside of the EEA and so are many of our third-party service providers so processing of your personal data will involve a transfer of your personal data outside the EEA. The location where our third-party service providers process your personal data is shown at the end of this document.
Whenever we transfer your personal data to a third-party outside of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US; or
- Where we transfer your personal data to a country that the European Commission has not determined provides an adequate level of protection for your personal data and the relevant third party is not a part of the Privacy Shield (if the transfer is to the US), we may use specific contractual clauses approved by the European Commission which give personal data the same protection it has in Europe.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
Corporate Transactions: If TrackingTime or substantially all of its assets are acquired by a third party, personal data held by TrackingTime about its customers will be one of the transferred assets.